PapiriHow it works

Papiri for small business owners

You do your work.
Papiri handles the admin.

Know what you need to do, with reminders and tasks on the web and your phone. Papiri connects them with documents and business data — without learning accounting terms.

Explore reminders and tasksKeep your accountant

Preparing for public access

A small business owner photographs a receipt with her phone beside a closed laptop in a bright workspace.
A document arrives. The work moves forward.

01 — Reminders and tasks

Know what you need to do. Papiri reminds you.

Reminders draw attention to obligations connected to your business data. Tasks keep what needs doing in one place — from a missing document to the next step in your work.

Papiri web app showing tasks with due dates and statuses, plus payment and document processing reminders.
Papiri web app showing tasks with due dates and statuses, plus payment and document processing reminders.
On the web

Tasks with due dates and statuses, alongside reminders about what needs attention. The interface is in Serbian Latin.

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An email from Papiri showing a daily overview of obligations, a list of overdue invoices and the start of the reminders section.
An email from Papiri showing a daily overview of obligations, a list of overdue invoices and the start of the reminders section.
A daily overview by email

Email detail in Serbian Latin. Enlarge to see the full screenshot.

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Papiri mobile app showing invoice and document approval reminders and a My tasks section.
Papiri mobile app showing invoice and document approval reminders and a My tasks section.
On your phone

Reminders and tasks on the move, with mobile notifications even when you are away from the app. The interface is in Serbian Latin.

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02 — Automatic entry with AI

Purchase invoices and expenses. No manual entry.

An invoice arrives through SEF, or you send a photo, email or file. Papiri uses AI to create purchase invoices and expenses automatically — without typing the data again. You step in when clarification or approval is needed.

Example workflow · a fuel receipt

  1. You

    Send the fuel receipt.

    Photograph the receipt and send it through the app. You do not copy its data manually.

    Receipt → photo

  2. Papiri

    AI creates the expense.

    Papiri reads the data, recognises the fuel expense and creates it automatically, with preparation for accounting.

    Photo → created expense

  3. Your work

    Get on with your work.

    Review and approval follow the configured workflow. If a business detail is missing, Vid asks for it.

    Clarification when needed

Example workflow · purchase invoice

  1. Supplier

    The supplier invoice arrives.

    The invoice arrives through SEF. If it is on paper, photograph it and send it through the app.

    SEF or paper → invoice

  2. Papiri

    AI creates the purchase invoice.

    Papiri reads the supplier invoice data and automatically creates the purchase invoice. You do not enter the line items manually.

    Supplier invoice → purchase invoice

  3. You

    Check prices and approve.

    Review the retail prices and approve the purchase invoice. The data entry is already done.

    Price review → approval

  1. A paper receipt

    Photograph it with your phone and send it through the app.

  2. An invoice by email

    Forward the email to your company’s dedicated Papiri address.

  3. A document in a file

    Import it through the app, without copying its contents manually.

03 — When context is missing

You know why you had dinner. Papiri asks about it.

A restaurant receipt does not tell the whole story, even when paid with a company card. Vid, the AI assistant in Papiri, can gather the business facts needed through a clear conversation.

You answer what you know. You do not learn accounting codes.

A conversation with Vid about a restaurant receipt: the owner confirms that the dinner was for business, with a business partner.
A conversation with Vid about a restaurant receipt: the owner confirms that the dinner was for business, with a business partner.

Screenshots show conversations with Vid in the app. The interface is in Serbian Latin.

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Bank statement
A Papiri bank statement with a conversation where Vid asks for recipient details, an account selection and an explanation of the expense’s business purpose.
A Papiri bank statement with a conversation where Vid asks for recipient details, an account selection and an explanation of the expense’s business purpose.

Screenshots show conversations with Vid in the app. The interface is in Serbian Latin.

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04 — From data to answers

Ask in your own words. Find out what needs attention.

Processed documents become business data. Talk with Vid about that data and everyday work, using your voice and familiar words.

“What do I need to pay?”

Vid helps you find an answer in your company’s data, without searching through documents or waiting for a callback.

“What do I need to do?”

Tasks, notifications and reminders connected to business processes point to an obligation or missing information.

Your company knowledge, available to the whole team.

Upload internal rules and instructions. Employees can ask Vid in chat or by voice, and he uses your company knowledge in his answers.

The documents and knowledge are available only to your company.

Answers depend on the data available in Papiri. When something is missing, the documents or context need to be completed.

Answers from business data on the web and your phone
A conversation with Vid in the web app: the bank account balance and reviewing and accepting incoming SEF invoices.

Screenshots show Vid answering questions from business data on the web and your phone. The interface is in Serbian Latin.

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A conversation with Vid in the mobile app: the bank account balance and reviewing incoming SEF invoices.

Screenshots show Vid answering questions from business data on the web and your phone. The interface is in Serbian Latin.

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05 — Keep working together

Keep your accountant. Invite them to work with you.

You can use Papiri with your existing accountant. Their access to your company is free with the subscription of the company inviting them.

Explore Papiri for accountants
  1. Your company uses Papiri.
  2. You invite your accountant by email.
  3. You work on the same documents.

A few more answers

Before you get started.

Do I need to know bookkeeping?

Send a document and, when needed, answer a business question. Papiri prepares data for bookkeeping; you do not select a general ledger account.

Does every receipt go through without questions?

A document sometimes lacks information about its business context. Papiri then asks for clarification. Review and approval depend on the configured workflow.

Can I start right away?

We are still preparing Papiri for public access. This page describes the workflow we are preparing. Availability will be announced on the website; email support@vivani.rs with questions.

Does this sound like your working day?

Papiri is being prepared for public access. Tell us about your business and ask about using it in the future.

Email ussupport@vivani.rs

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